AGM Minutes 2018

Millbrook Lake Moorings Association Ltd.

Minutes of A.G.M. held in Village Hall on 13th December 2018.

Ken opened the meeting at 7.35pm. 14 members attended.

Board Members;

Ken Banks (Chairman), Bryan Luxford (Secretary), Rob Wingate, Paul Elliott and Matt Black were present. Peter Walker (Treasurer), Bob Vincent (Parish Rep.), Tony Edwards (Fishermen), James Buss (Moorings) and Justin Elworthy were unable to attend the meeting.


As the Village Hall could not be booked for the previous week there were far more apologies received than usual; Claire and Chris Richards, Kathy Boston, Peter G, Andy Negus and Eric Ankers.

Minutes of 2017 A.G.M.

Bruce Selkirk proposed and Mark Haywood seconded that the 2017 minutes should be approved, the whole meeting agreed.

Chairman’s Report

Ken welcomed those present and gave a resume of the activities over the past year. Matt Black joined the Board at our February meeting and has been an active member all year. The Data Protection regulations that came into force, the Environment Agency project at the Dam, the Lynher Barge movement and a visit by the Duchy representative have been the main businesses that the Board dealt with during the past year.

In the New Year the Board intend to solve the problem of lines crossing the shore line between the back-slip at the Multihull Centre and Ancarva by placing a secure chain just below MHW for licensed vessels to use. As illegally (unidentified) moored vessels have increased in numbers recently the Board intend to install signage that explain MLMA rules which shall be enforced.

Secretary’s Report

The Board of Directors had 9 meetings during 2018; Paul and Bryan attended them all, Ken and Rob 7,Tony, Matt and Bob 6,Peter 5,James 3 and Justin 2.

Bryan dealt with most of the business generated throughout the year stated in the Chairman’s report except the finances of the Association.

The Board carried out the 6 monthly Lake Inspections, as required by our Duchy Lease, and sent a copy to the Parish Clerk for his records. The Dam E.A. project has at last come to an end after a 5year struggle to have the slip-way made safer and information required by Companies House has been dealt with.

With the help of Bruce Selkirk and Peter Walker a list of “Local Knowledge” has been produced with a map of our fundus. 2 copies were circulated at the meeting for members to see and it shall be available to view on our web site.

As the cost of circulating the A.G.M. invitations is so high Bryan found from the members present no objection for these invitations being sent by email in the future.

Treasurer’s Report

As Peter was unable to attend this meeting Rob read out Peter’s report, a very clear and colourful explanation of the Associations financial affairs was distributed to those present. The small increase in mooring fees had been expected and private license holders were given an incentive to pay promptly to avoid the increase but late payers have to pay the new fee then a £5 fine after 30days.

The outlook for the 2017-2018 accounting year is similar to the 2016-2017 circulated.

A full set of accounts can be downloaded from the MLMA web site or (

Mooring Officer’s Report

James had an accident the afternoon before the A.G.M. so Bryan read his report to those who attended the meeting. James thanked all members for their vigilance in reporting anything out of the ordinary around the Lake and asked all members to check the vessel and personal I.D. that is written on their license, as this is our only means available to identify a vessel and contacts if there is an incident.

A reminder, check your mooring chains, shackles, ropes and identification buoys before the bad weather sets in, so next year can be enjoyed. If there is a problem on the Lake contact James.

Issues Raised by Members as Any Other Business

The size of chain that will be used for the new project towards Ancarva was discussed.

The identification of tenders around the Lake was explained.

Could the “Local Knowledge” information be put on the MLMA web site.

A discussion if a cree’n post was possible to install at Dexter’s.

Election of Board Members

Bruce Selkirk proposed and John Horsley seconded a proposal, that the whole Board should be re-elected on mass, the meeting agreed without exception.

Meeting closed at 8.15pm.

Those present enjoyed a social chat with members.

During the evening Paul Chubb was invited to become a Board member.